Affordable & Section 8
HAP contracts, inspections, and recerts — tracked, not remembered.
The agent watches the dates that put subsidy at risk, assembles what the housing authority asks for, and keeps the file ready for an audit.
Two payers, one ledger.
The HAP portion and the tenant portion post separately and reconcile together. When a payment arrives short, the agent knows which side is short and why.
HAP deposit · 412 units matched
RECONCILED
Tenant portion · $47 short
FLAGGED
Abatement during open repair
APPLIED
Retroactive adjustment from PHA
POSTED
Recertification on a calendar the agent keeps.
Annual recerts, interim changes, and reported income events are queued with the paperwork already attached — 120 days out, not the week it expires.
Annual recert · 120-day notice
SENT
Interim: income decrease reported
QUEUED
Missing verification document
REQUESTED
Packet assembled for the PHA
READY
Inspection prep, before the inspector returns.
Findings from the last inspection become work orders with due dates. The agent proves the fix with photos and a paid invoice, not a checkbox.
Prior findings → work orders
9 CREATED
Re-inspection date held
CALENDARED
Photo evidence attached
PER ITEM
Unit ready confirmation
SENT TO PHA
What this vertical needs that others don’t.
Other verticals
Bring your next recert batch.
We’ll assemble one live file end to end and you can compare it to what you file today.