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AI maintenance coordinator

Answer every resident in seconds, at any hour.

Kiara takes the request, diagnoses the issue, dispatches the vendor, and closes the invoice. Around the clock, in any language, inside your spend limits.

A WORKFLOW

From the first text to the paid invoice. One agent owns all five steps.

01

Intake

Text, email, or portal. Answered in seconds, day or night, in 32 languages.

02

Diagnose

Photos requested, cause narrowed, warranty and appliance history checked before anyone is dispatched.

03

Approve

Under your cap it proceeds. Over it, the owner or manager gets the estimate and the context in one message.

04

Dispatch

Right vendor for the trade and the zip code, scheduled against the resident's availability.

05

Close

Completion confirmed with the resident, invoice matched to the estimate, work order closed and coded.

B EMERGENCIES

The 2am text gets a real answer in under 30 seconds.

Kiara triages severity before it triages anything else. A burst pipe, a gas smell, or no heat in January reaches your on-call phone immediately with the address, the unit, the resident, and what was said. Everything else waits until morning — and the resident still gets an answer tonight.

30 sec
to a live answer
24/7
no after-hours queue
32
languages
INBOUND · 02:14 · UNIT 4B, MAPLE COURT
02:14Resident reports water coming through the ceiling.
02:14Classified emergency — active water. Shut-off location sent to resident.
02:15On-call manager paged. Unit above notified.
02:31Emergency plumber confirmed, ETA 03:10.
07:00Morning handoff written to the ticket with photos and spend.
C AUTOMATION

Everything your coordinator does between the request and the receipt.

Answering the resident Logging the ticket Requesting photos Real-time troubleshooting Checking case history Investigating warranty Repair vs. replace triage Collecting estimates Owner authorizations Routing vendors Scheduling access Technician comms Resident follow-ups Satisfaction surveys Organizing documentation Invoice matching GL coding the spend Closing the work order

Your coordinator stops doing eighteen jobs and starts doing one: judgment.

D FAQ

What operators ask first.

Do we keep our own vendors?+

Yes. Kiara dispatches your network on your terms and rates. If you want new coverage in a market, it can source and onboard vendors, but nothing is swapped without you.

What stops it from spending our money?+

Spend caps are set per property and per category, and the agent prepares payments rather than executing them — money movement runs on audited rails, never on a model's decision.

Does it work with in-house technicians?+

Yes — routing, scheduling, and time logging for your own techs work the same way as vendor dispatch, with drive-time-aware routing across the day's board.

How long until we're live?+

One to two weeks: connect systems, load your policies and vendor terms, then expand scope as you approve the results.

Bring us one week of work orders.

We'll show you exactly which ones Kiara would have closed on its own — and what it would have cost.