Bill pay & vendors
Never chase a W-9, a COI, or an invoice again.
Vendors onboard themselves, documents stay current, invoices route through your approval thresholds, and payments go out by ACH or check — from inside Kiara.
Accounts payable, without the AP clerk.
Compliance and payment are the same workflow, so a vendor who is not current simply cannot be paid.
Documents that expire before you notice.
W-9s, certificates of insurance, and trade licenses are collected at onboarding and re-requested automatically before they lapse. Expired paperwork holds the invoice, not the relationship.
Approvals that follow your thresholds.
Under the cap, the agent codes and queues it. Over the cap, the right approver gets the invoice, the estimate it was matched against, and the work order photos — in one message, on their phone.
Pay how the vendor wants to be paid.
ACH for the ones who take it, printed and mailed checks for the ones who do not, virtual cards where it makes sense. Remittance goes out with the payment and posts to the ledger automatically.
Everything the vendor file should hold.
Bring your vendor list.
We’ll show you which documents are already out of date — before you sign anything.